To automate the above, you can use the ReplyInHtml VBA macro.Īside from including the HTML version of your signature, this macro also makes sure that your font settings for replies are respected.Ĭode samples are available for Reply, Reply All and Forward. If your signature is messed up or comes out blank for Plain Text messages, you should modify just the Plain Text version of your signature.
Note: You really shouldn’t convert a message to HTML if this is just for the signature. To restore the signature to its HTML design, you’ll need to select it again from your list of signatures in Insert-> Signature.Īnother way to do this is by right clicking somewhere within your signature text and select your signature again. Re-insert your signatureĪfter you change the message format to HTML, your signature template won’t be restored to its original HTML version. As an alternative, you could also first open the original message in its own window via a double click and then press the Reply button. You’ll have to press the Pop Out button, at the top of the Reading Pane, first to open the reply in its own window and see the Format Text tab. Note: When using the Reading Pane reply feature, you’ll not see the Format Text tab. If you want to change the message format when replying, you can do so in the following way įormat Text-> press the ellipsis button (…) on the far right to expand the overflow menu to see the Message Format command-> HTML If you still need to change the message format, you can do this manually or automatically via a macro or an add-in.īells & Whistles for Outlook Manually changing the message formatĮven though using the HTML format isn’t always needed for a message, there are some instances where you have to.
This is to keep the original message intact, maintain the preference or technical limitation of the original sender.įor instance, several mail clients for the web and smartphone apps do not support HTML formatted messages and HTML formatted messages are also larger than the Plain Text equivalent. There is no option in Outlook to change this default Outlook will always reply and forward in the same format (Plain Text, Rich Text or HTML) of the original message. It there any way to force Outlook to always reply in HTML format? This for instance really messes up my signature which includes some formatting and a picture. I've set my default message format to HTML but when I reply to a Plain Text message, it still doesn't come up in HTML format.
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